Skip Ribbon Commands
Skip to main content
National Library
National Library>Schemes of service

Schemes of service


 
National Library
Approved Scheme of Service
 
Library

Library Officer

Senior Library Clerk

Library Clerk

Binder 

Senior Library Attendant

Library Attendant

 

Administration

Administrative Secretary​

Confidential Secretary

Office Supervisor

Clerk Word Processing Operator

Telephone Operator / Receptionist

Driver/Office Attendant

Finance

Senior Accounts Officer

Accounts Officer

Accounts Clerk

Assistant Procurement and Supply Officer

 

 
Salary: Rs 38350 x 1225 – 40800 x 1525 – 49950 x 1625 - 62950 (NL 21)
Qualifications: By selection from among candidates who are registered Professional Librarians of Mauritius and who possess
A. A Cambridge Higher School Certificate or Passes in at least two subjects obtained on one certificate at the General Certificate of Education "Advanced Level"
B. A degree in Library and Information Science from a recognised institution or a degree in an academic field from a recognised institution and a postgraduate diploma in Library and Information Science from a recognised institution.
OR
Equivalent qualifications to "A" and "B" above acceptable to the Board.
C. At least four years' experience as Librarian in the library sector.
Note. Qualification at A should have been obtained prior to qualification at B above. Candidates should produce written evidence of any experience claimed.
Duties:
1. To assist the Director in the day to day administration of the library services.
2. To be in charge of the Bibliographic/Acquisition service and of Public and Reference/Resources and Planning Unit.
3. To control, co-ordinate and supervise the work of staff working under his responsibility.
4. To make recommendations to the Director on budget, equipment, maintenance needs and other issues related to services provided by the National Library.
5. To manage and participate in the development and implementation of goals and objectives, policies and procedures of the National Library.
6. To plan, organise, and oversee the implementation and maintenance of automated library functions.
7. To attend and participate in professional group meetings, stay abreast of new trends and innovations in the field of library services.
8. To monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures.
9. To compile bibliographies and catalogues.
10. To classify and index library materials.
11. To promote the use of library services by making presentations, preparing press releases, organising exhibitions and other related activities.
12. To perform such cognate duties as may be assigned.
Note : The Senior Librarian may be required to work outside working hours.
 
 
Post: Librarian
Salary: Rs 26300 x 775 – 32500 x 925 – 37125 x 1225 – 40800 x 1525 – 49950 x 1625 - 56450 (NL 19)
Qualifications:
A. A Cambridge Higher School Certificate or passes in at least 2 subjects obtained on one certificate at the General Certificate of Education "Advanced Level".
B. A degree in Library and Information Science from a recognised institution or a degree in an academic field and a postgraduate diploma in Library and Information Science from a recognised institution. OR Equivalent qualifications to A and B above acceptable to the Board.
C. At least three years' experience in Library Works. Candidates should be Registered Professional Librarians of Mauritius.
Note Qualification at A above should have been obtained prior to qualification at B above. Candidates should produce written evidence of any experience claimed.
Duties:
1. To assist in the day to day running of the Library.
2. To control, co-ordinate and supervise the work of officers working under his responsibility.
3. To advise on selection of library materials and equipment, stock development and use.
4. To compile and maintain such relevant bibliographies or bibliographic databases and union catalogues.
5. To assist users in bibliographical search, manual or computerised.
6. To attend to reference service and assist users when necessary.
7. To assist in planning and research in library matters.
8. To assist in information handling techniques.
9. To be involved in technical services, i.e. cataloguing, classifying, indexing and abstracting library materials.
10. To perform such cognate duties as may be assigned.
Note: The Librarian may be required to work outside working hours.
  
Salary: Rs 27075 x 775 – 32500 x 925 – 37125 x 1225 – 40800 x 1525 – 48425 (NL 17)
Qualifications:
By promotion, on the basis of experience and merit, of Library Officers reckoning at least four years' service in a substantive capacity in the grade and possessing :
I. Knowledge of the organisation and management techniques of a library; and
II. supervisory and communication skills.
Duties:
1. To order, organise and process Library materials.
2. To catalogue and classify Library materials.
3. To compile bibliographies.
4. To input data into the computerised bibliographic database.
5. To update the National Library's website.
6. To assist in reference work and bibliographic search.
7. To assist in the supervision and co-ordination of the work of subordinate staff.
8. To assist in the organisation of workshops, seminars and outdoors activities.
9. To perform such cognate duties as may be assigned.
Note: The Senior Library Officer may be required to work outside working hours.
 
Salary: Rs 19575 x 475 – 21950 x 625 – 23200 x 775 – 32500 x 925 – 37125 x 1225 – 40800 x 1525 – 42325 (NL 15)
 
Qualifications:
A. A Cambridge School Certificate with credit in at least five subjects including English Language, French and Mathematics/Principles of Accounts or a General Certificate of Education "Ordinary Level" with passes not below grade C in at least five subjects including English Language, French and Mathematics/Principles of Accounts obtained on one certificate.
NOTE Candidates not possessing a credit in English Language at the Cambridge School Certificate will also be considered provided they possess passes in at least two subjects at "Principal Level" and one subject at "Subsidiary Level" as well as the General Paper obtained on one certificate at the Cambridge Higher School Certificate Examinations.
B. A Cambridge Higher School Certificate with passes at Principal Level in at least two subjects obtained on one certificate or a General Certificate of Education "Advanced Level" with passes in at least two subjects obtained on one certificate.
C. A Diploma in Library and Information Studies from a recognised institution. OR The "Certificat d'Aptitude aux Fonctions de Bibliothécaire" from a recognised institution. OR Equivalent qualifications to A, B and C above acceptable to the Board.
Duties:
1. To order, organise and process Library materials.
2. To catalogue and classify Library materials.
3. To compile bibliographies.
4. To input data into the computerised bibliographic database.
5. To assist in reference work and bibliographic search.
6. To perform such cognate duties as may be assigned.
Note: The Library Officer may be required to work outside working hours.
 
Salary: Rs 19200 x 375 – 19575 x 475 – 21950 x 625 – 23200 x 775 - 32500 (NL 11)
Qualifications:
By promotion, on the basis of experience and merit, of Officers reckoning at least four years' service in a substantive capacity in the grade of Library Clerk.
Duties:
1. To assist the Library Officer in the performance of library duties, including classification, cataloguing and indexing.
2. To assist in reference work.
3. To process library materials including books to be repaired.
4. To assist in bibliographical work, through computerisation facilities.
5. To carry out shelving and shelf listing of library materials on a regular basis.
6. To supervise reading rooms and other sections of the National Library.
7. To supervise the work of junior staff.
8. To perform such cognate duties as may be assigned.
Note: The Senior Library Clerk may be required to work outside working hours.
 
Salary: Rs 14050 x 275 – 15150 x 300 – 15750 x 325 – 17700 x 375 – 19575 x 475 – 21950 x 625 – 23200 x 775 - 
30175 (NL 8)
 
Qualifications:
A. A Cambridge School Certificate with credit in at least five subjects including English Language, French and Mathematics/Principles of Accounts obtained on one certificate or a General Certificate of Education "Ordinary Level" with passes not below grade 'C' in at least five subjects including English Language, French and Mathematics/Principles of Accounts obtained on one certificate.
NOTE Candidates not possessing a credit in English Language at the Cambridge School Certificate will also be considered provided they possess passes in at least two subjects at "Principal Level" and one subject at "Subsidiary Level" as well as the General Paper obtained on one certificate at the Cambridge Higher School Certificate Examinations.
B. The Library and Information Assistant Certificate of the City and Guilds of London Institution or the Certificate in Library and Information Studies from a recognised institution.
OR
Equivalent qualifications to A & B above acceptable to the Board.
Duties:
1. To assist in the performance of library duties, including classification, cataloguing and reference work.
2. To process Library materials including books to be repaired.
3. To carry out circulation duties.
4. To carry out shelving and shelf listing of books on a regular basis.
5. To supervise reading rooms and other sections of the National Library.
6. To perform such cognate duties as may be assigned.
Note: The Library Clerk may be required to work outside working hours.
 
Post: Binder
Salary: Rs 13010 x 260 – 14050 x 275 – 15150 x 300 – 15750 x 325 – 17700 x 375 – 19575 x 475 - 21950 x 625
23200 x 775 - 23975 (NL 4)
Qualifications:
A. A Cambridge School Certificate or Passes obtained on one certificate at the General Certificate of Education "Ordinary level" either (i) in five subjects including English Language with at least Grade C in any two subjects or (ii) in six subjects including English Language with at least Grade C in any one subject.
B. The National Trade Certificate (Level 3) in Printing issued by the Mauritius Examinations Syndicate and the Industrial Vocational Training Board.
OR
Equivalent qualifications to "A and B" above acceptable to the National Library Board.
Experience in bookbinding work will be an advantage
 
Duties:
1. To do strong, case, flush and from-quarter-to-full binding as well as gilding, folding, punching, trimming, stitching and collating.
2. To operate light industrial equipment found in the bindery.
3. To make book cases for hardbound books.
4. To perform such cognate duties as may be assigned.
 
Salary: Rs 14325 x 275 – 15150 x 300 – 15750 x 325 – 17700 x 375 – 19575 x 475 - 21475 (NL 2)
Qualifications:
By promotion, on the basis of experience and merit, of employees in the grade of Library Attendant who reckon at least five years' service in a substantive capacity in the grade and who possess :
I. the ability to supervise and lead a team;
II. a good working attitude; and
III. good communication and interpersonal skills
Duties
1. To plan, organise, supervise and control the work of Library Attendants.
2. To assist in the compilation of library materials/information needed by users for research and/or project writing.
3. To run library errands and respond to calls.
4. To perform the duties of Library Attendant, whenever required.
5. To attend to the general welfare of readers in the Library.
6. To supervise the use of computers in the Library, as and when required.
7. To perform such other duties related to the main duties listed above or related to the delivery of the output and results expected from Senior Library Attendants in the roles ascribed to them.
Note : Senior Library Attendants may be required to work outside normal working hours, as and when required.
 
Salary: Rs 11970 x 260 – 14050 x 275 – 15150 x 300 – 15750 x 325 – 17700 x 375 - 19575 x 475 - 20050 (NL 1)
Qualifications: The Certificate of Primary Education
Duties
1. To collect from and deposit the key of the Library to the nearest Police Station.
2. To open and close the Library.
3. To clean and maintain the Library and the premises including window panes, furniture, equipment and library materials.
4. To run errands in connection with library work, answer telephone calls and operate lift as and when required.
5. To direct visitors.
6. To keep watch over the Library and premises during opening hours to maintain order and discipline.
7. To assist in sorting and arranging library materials for shelving and to help Library staff in stock taking, write-off, and transfer of library materials, etc, whenever required.
8. To prepare library stationery, book jackets, to process library materials for shelving and storing and to doing minor book repairs.
9. To report any burglary, theft or illegal entry or suspicious activities on and around the premises of the Library.
10. To perform such cognate duties as may be assigned.
 
Salary: Rs 25525 x 775 – 32500 x 925 – 37125 x 1225 – 40800 x 1525 – 49950 x 1625 - 56450 (NL 18)
 
Qualifications:
A. A Cambridge School Certificate with credit in at least five subjects including English Language, French and Mathematics or Principles of Accounts obtained on one Certificate or Passes not below Grade C in at least five subjects including English Language, French and Mathematics or Principles of Accounts obtained on one Certificate at the General Certificate of Education "Ordinary Level".
NOTE: Candidates not possessing a credit in English Language at the Cambridge School Certificate will also be considered provided they possess passes in at least two subjects at "Principal Level" and one subject at "Subsidiary Level" as well as the General Paper obtained on one certificate at the Cambridge Higher School Certificate Examinations.
B. A Cambridge Higher School Certificate or passes in at least 2 subjects obtained on one certificate at the General Certificate of Education "Advanced Level".
C. A degree from a recognised institution.
OR Equivalent qualifications to A,B and C above acceptable to the Board.
D. At least three years' experience in administrative duties.
Candidates should produce written evidence of any experience claimed.
Responsible to: The Director.
Duties:
1. To deal with administrative and personnel matters and prepare reports whenever required.
2. To handle matters having legal implications.
3. To act as Secretary to the Board and other committees set up by the Board, as and when required.
4. To assist in :
(a) the implementation of policies with regard to the activities of the National Library;
(b) the preparation of staff development programmes;
(c) the promotion of staff welfare; and
(d) the proper running of the various departments of the National Library.
5. To perform such cognate duties as may be assigned.
Note: The Administrative Assistant may be required to work outside normal working hours.
 
Salary: Rs 19200 x 375 – 19575 x 475 – 21950 x 625 – 23200 x 775 – 32500 x 925 - 37125 x 1225 - 38350 (NL 13)
 
Qualifications:
A. A Cambridge School Certificate with credit in English Language and French obtained on one certificate or a General Certificate of Education "Ordinary Level" with passes in at least five subjects with at least grade 'C' in English Language and French obtained on one certificate or an equivalent qualification acceptable to the Board.
NOTE Candidates not possessing a credit in English Language at the Cambridge School Certificate will also be considered provided they possess passes in at least two subjects at "Principal Level" and one subject at "Subsidiary Level" as well as the General Paper obtained on one certificate at the Cambridge Higher School Certificate Examinations.
B. A certificate in typewriting with a speed of at least 30 words per minute.
C. A certificate in word processing from a recognised institution. Possession of a certificate in English Shorthand at a speed of 90 words a minute will be an advantage.
D. Ability to deal with members of the public.
E. A pleasant personality.
Duties :
1. To perform general secretarial duties including the keeping of a diary, taking of notes, typing, classification and retrieval of records and documents.
2. To arrange appointments, receive visitors and deal with enquiries.
3. To make and receive telephone calls.
4. To operate telefax and E-mail Services, photocopying machines and other office equipment.
5. To handle confidential files and deal with routine correspondence.
6. To perform such cognate duties as may be assigned.
 
Salary: Rs 20525 x 475 – 21950 x 625 – 23200 x 775 – 32500 x 925 – 34350 (NL 12)
Qualifications: By selection from among officers in the grade of Clerk/Word Processing Operator reckoning at least 10 years service in a substantive capacity in the grade and possessing:
(i) knowledge of work procedures in the organisation;
(ii) ability and initiative in problem solving;
(iii) organising and supervisory skills.
Note: In the absence of suitable candidates, selection will be made from among officers in the grades of Clerk/Word Processing Operator and Clerical Officer/Higher Clerical Officer in the Public Sector reckoning at least 10 years experience in clerical duties and possessing:
(i) knowledge of work procedures in the public sector;
(ii) ability and initiative in problem solving;
(iii) organising and supervisory skills.
Duties:
1. To be responsible for the proper running of small sections, including the Registry.
2. To monitor the use of National Library's vehicles and to Organise transport for official purposes.
3. To attend to queries from members of the public and to provide them with relevant information.
4. To ensure that the work place is kept clean and tidy and that health and safety norms are observed.
5. To supervise, advise and guide junior staff.
6. To assist in:
(a) the organisation of official functions and welfare activities;
(b) the provision of proper office accommodation, furniture and equipment and their proper maintenance.
7. To perform such cognate duties as may be assigned.
 
Salary: Rs 14050 x 275 – 15150 x 300 – 15750 x 325 – 17700 x 375 – 19575 x 475 - 21950 x 625 - 23200 x 775 - 30175
(NL 8)
Qualifications:
A. A Cambridge School Certificate with credit in at least five subjects including English Language, French and Mathematics/Principles of Accounts obtained on one certificate or a General Certificate of Education 'Ordinary Level' with passes not below grade C in at least five subjects including English Language, French and Mathematics/Principles of Accounts obtained on one certificate or an equivalent qualification acceptable to the Board.
Note Candidates not possessing a credit in English Language at the Cambridge School Certificate will also be considered provided they possess passes in at least two subjects at "Principal Level" and one subject at "Subsidiary Level" as well as the General Paper obtained on one certificate at the Cambridge Higher School Certificate Examinations.
B. A certificate in typewriting from a recognised institution with a speed of at least 30 words per minute.
C. A certificate in word processing from a recognised institution.
Duties:
1. To perform duties of a clerical nature such as:
(a) The preparation, scrutiny and processing of straight forward documents, records, etc;
(b) Registry work;
(c) Simple finance, establishment and stores work under supervision;
(d) Drafting replies to simple correspondence; and
(e) To carry out simple research work in connection with official documents.
2. To type and collate letters / documents.
3. To perform word processing / telex duties and simple computer / data processing work.
4. To replace Confidential Secretaries as and when required.
5. To perform such cognate duties as may be assigned.
 
Salary: Rs 12490 x 260 – 14050 x 275 – 15150 x 300 – 15750 x 325 – 17700 x 375 – 19575 x 475 – 21950 x 625
23200 x 775 - 25525 (NL 5)
Qualifications:
A. A Cambridge School Certificate with credit in at least English Language and French obtained on one certificate or Passes in at least five subjects and with at least Grade C in English Language and French obtained on one certificate at the General Certificate of Education "Ordinary Level"
or
an equivalent qualification acceptable to the Board.
Note Candidates not possessing a credit in English Language at the Cambridge School Certificate will also be considered provided they possess passes in at least two subjects at "Principal Level" and one subject at "Subsidiary Level" as well as the General Paper obtained on one certificate at the Cambridge Higher School Certificate Examinations.
B. A pleasant personality and a neat appearance.
C. Fluency in English and French.
Duties:
1. To operate the reception counter of the National Library.
2. To maintain a register of all visitors.
3. To assist visitors by providing information to them to facilitate their contact with officers of the National Library.
4. To control access to offices of the National Library.
5. To take messages from outside callers and transmit same to officers concerned.
6. To operate the telephone switchboard (PABX).
7. To perform such cognate duties as may be assigned.
 
Salary: Rs 12750 x 260 – 14050 x 275 – 15150 x 300 – 15750 x 325 – 17700 x 375 - 19575 x 475 - 21950 x 625
- 23200 (NL 3)
Qualifications:
A. A Certificate of Primary Education.
B. A valid driving licence to drive cars or vans or minibuses or lorries up to 5 tons.
C. A basic knowledge of mechanics and simple vehicle maintenance.
D. A good eyesight.
Duties:
1. To drive the National Library's vehicles for the conveyance of staff and officials, materials and equipment in connection with the activities of the organisation.
2. To carry out simple maintenance tasks including:
(a) checking of radiator and filling up with water, if necessary;
(b) checking of engine oil-pump and topping up, if necessary;
(c) testing and cleaning fuel pump and carburretor;
(d) checking brake and clutch, master cylinders and topping up, if necessary;
(e) checking wheel nuts for wheel tightness including spare wheel;
(f) reporting any defect to responsible officer;
(g) cleaning and preventive servicing of the vehicle under his responsibility;
(h) topping up of battery;
(i) keeping fuel lines free of dirt and water;
(j) ensuring regular servicing of vehicle.
3. To attend to minor repairs such as cleaning of spark plugs, replacing of fuse or bulb, changing of tyres and making arrangements for mending of punctures in the event of breakdown on the road.
4. To keep a log book.
5. To perform messengerial duties such as:
(a) running errands;
(b) dispatch of correspondence;
(c) distribution of files and documents as and when required;
(d) photocopying of documents, press cuttings, circulars and other papers;
(e) attending the reception counter, directing visitors and keeping Visitor's Book;
(f) opening and closing the Library.
6. To perform such cognate duties as may be assigned.
Note: Office Attendant/Drivers may be required to work outside working hours.
 
Salary: Rs 28625 x 775 – 32500 x 925 – 37125 x 1225 – 40800 x 1525 – 43850 (NL 16)
Qualifications:
By promotion, on the basis of experience and merit, of employees in the grade of Accounts Officer reckoning at least two years' service in a substantive capacity in the grade and who possess:
A. A Cambridge Higher School Certificate or Passes in at least two subjects obtained on one certificate at the General Certificate of Education "Advanced Level" or an equivalent qualification acceptable to the Board.
B. Either
(i) the Diploma in Public Sector Financial Management and Accounting from a recognised institution or an equivalent qualification acceptable to the Board.
Or
(ii) successfully completed Part I and obtained passes in at least one subject at Part II of the ACCA Exams or an equivalent qualification acceptable to the Board.
Or
(iii) The Certificate of the London Chamber of Commerce and Industry in Accounting (Level3) formerly Higher Stage or an equivalent qualification acceptable to the Board.
Note : For the first intake, consideration will be given to the Accounts Officer in post as at 30 June 2003 who possesses any of the qualification at B above although he does not possess the qualification at A.
Duties:
1. To take charge of a sub-section within the Finance Department.
2. To maintain and update proper accounting records of all financial transactions and to guard against irregularity and fraud.
3. To prepare Final Accounts and financial statements/returns as and when required.
4. To prepare schedules and analysis of expenditure.
5. To examine payments and claims.
6. To supervise the work of the subordinate staff.
7. To perform such cognate duties as may be assigned.
 
Salary: Rs 22575 x 625 – 23200 x 775 – 33500 x 925 - 37125 x 1225 - 38350 (NL 14)
Qualifications:
A. A Cambridge School Certificate with credit in at least five subjects including English Language, French and Mathematics/Principles of Accounts or a General Certificate of Education "Ordinary Level" with passes not below grade 'C' in at least five subjects including English Language, French and Mathematics/Principles of Accounts.
NOTE: Candidates not possessing a credit in English Language at the Cambridge School Certificate will also be considered provided they possess passes in at least two subjects at "Principal Level" and one subject at "Subsidiary Level" as well as the General Paper obtained on one certificate at the Cambridge Higher School Certificate Examinations.
B. A pass in Accounting at Third Level of the London Chamber of Commerce and Industry.
OR
Equivalent qualifications to A and B above acceptable to the Board.
Duties:
1. To compile schedules and information required for the preparation of statutory reports, annual estimates and final accounts.
2. To maintain accounting records such as cash flow budgets and financial forecasts.
3. To review reconciliation and ensure smooth follow-up of outstanding items i.e bank reconciliation statement, prompt banking and payment.
4. To prepare payroll and examine vouchers before payments.
5. To verify all accounting statements produced for statutory purpose and management.
6. To report on all internal audit matters and deficiencies and to propose remedial action.
7. To ensure proper safeguard and banking of revenue collected.
8. To monitor allocated budget for each item.
9. To perform such cognate duties as may be assigned.
 
Salary: Rs 17375 x 325 – 17700 x 375 – 19575 x 475 – 21950 x 625 – 23200 x 775 - 32500 (NL 10)
Qualifications:
A. A Cambridge School Certificate with credit in at least five subjects including English Language, French and Mathematics or Principles of Accounts obtained on one certificate or a General Certificate of Education "Ordinary Level" with at least Grade 'C' in at least five subjects including English Language, French and Mathematics or Principles of Accounts obtained on one certificate.
NOTE: Candidates not possessing a credit in English Language at the Cambridge School Certificate will also be considered provided they possess passes in at least two subjects at "Principal Level" and one subject at "Subsidiary Level" as well as the General Paper obtained on one certificate at the Cambridge Higher School Certificate Examinations.
B. A certificate in Book-Keeping at Intermediate Level from the London Chamber of Commerce.
OR
Equivalent qualifications to A and B acceptable to the National Library Board.
Duties:
1. To collect, verify, analyse and record all financial costing and budget data and prepare financial statements.
2. To prepare pay sheets, vouchers and cheques for signature.
3. To dispatch cheques.
4. To carry out stock verification as instructed.
5. To keep proper, complete and up to date records of all financial transactions such as cash books, ledgers and registers.
6. To deal with bookings for transports and to control the maintenance of vehicles.
7. To attend to banking transactions.
8. To assist in the preparation of returns.
9. To perform such cognate duties as may be assigned.
 
Salary: Rs 17375 x 325 – 17700 x 375 – 19575 x 475 – 21950 x 625 – 23200 x 775 - 32500 (NL 10)
Qualifications:
A. A Cambridge School Certificate with credit in at least three subjects including English Language and Mathematics/Principles of Accounts obtained on one certificate or a General Certificate of Education 'Ordinary Level' with passes in at least five subjects with at least grade 'C' in three subjects including English Language and Mathematics/Principles of Accounts obtained on one certificate or an equivalent qualification acceptable to the Board.
NOTE: Candidates not possessing a credit in English Language at the Cambridge School Certificate will also be considered provided they possess passes in at least two subjects at "Principal Level" and one subject at "Subsidiary Level" as well as the General Paper obtained on one certificate at the Cambridge Higher School Certificate Examinations.
B. A least two years proven experience in stores duties.
Duties:
1. To be in charge of stores and stationery including the purchasing function.
2. To keep and update store records.
3. To prepare tender documents.
4. To accept materials into stores that comply with requisition orders and are in good condition.
5. To verify that physical quantities tally with quantities in stores ledger.
6. To perform such cognate duties as may be assigned.